HR Advantage is looking for a Contract Administrator for a Springfield, MO based client. This position oversees the contracts for the company – preparing Owner and Subcontractor agreements, initiating process for new vendors and due date reporting.
Duties and responsibilities:
Contract Administration
- Create, issue, and track Prime Contracts between the company and Clients
- Draft Prime contracts as required
- Create and maintain sub-contract agreements and commitments for each project.
- Track and follow up with subcontractors regarding master subcontractor agreements.
- Create commitments within Sage Project Management and Procore.
- Create and maintain purchase orders for projects.
Compliance and Risk Management
- Gather, track, and maintain performance and payment bonds for projects
- Update and track certificates of insurance (COI’s) and follow up on expired certificates
- Track and follow up with subcontractors on outstanding lien waivers and second-tier affidavits.
- Work with the legal team to ensure contracts are compliant and protect company interests.
Project Documentation & Reporting
- Collect, organize and distribute project closeout documentation
- Maintain contract logs and tracking spreadsheets
- Generate and distribute reports related to contracts and commitments
- Create and maintain spreadsheets and documentation as needed for project tracking.
Administrative Support
- Assist with miscellaneous projects as assigned
- Provide operational support as needed
- Other duties as assigned
Education and Experience:
- High school Diploma or GED required. A degree or diploma in business management preferred.
- 3-5 years of experience in office work, construction, or other related fields.
- Paralegal experience preferred.
- Sage and/or ProCore software experience preferred.
Skills, Abilities and Knowledge:
- Good computer skills and knowledge in Microsoft software, Excel, Word, Sage and other software as needed for this position
- Excellent multitasking skills
- Excellent communication skills
- Able to successfully follow verbal and written instructions
- A good team player
- Excellent attention to detail
- Able to adapt to change well
- Handles pressure well
- Pro-active thinking skills
***Please send resumes to seth@hradvantageweb.net
